All features

Everything your practice needs,
in one platform

FlowMed is a practice management system that covers your complete client workflow, from the moment a client books to the moment you get paid. Your intake, electronic health records, invoicing, scheduling and reminders all in one place. No extra tools, no complexity.

Start your free trial
Scheduling

Appointment calendar — your practice diary, organised

See your full week at a glance. Book new appointments in seconds, reschedule with ease, and manage your entire practice schedule from one clean calendar view — accessible from any device.

  • Weekly calendar view that shows every session clearly
  • Book a new appointment in seconds — client, date, time, done
  • Reschedule by editing the appointment without losing any linked records
  • Automatic confirmation email sent to the client on booking
  • See appointment history per client across all past and upcoming sessions
Reminders

Automated appointment reminders — eliminate no-shows

A missed session is lost income and wasted time. FlowMed sends reminder emails to your clients automatically — you set the rules once and the system handles the rest, every time.

  • Send reminders one day, one week or one month before a session
  • Configure multiple reminder rules per client or across your whole practice
  • Runs automatically every hour — no manual sending required
Client management

Client records — everything in one secure place

Stop hunting across spreadsheets, paper files and emails. Every client has a complete profile in FlowMed — contact details, appointment history, session notes and invoices all connected in one place.

  • Complete client profiles with contact information and medical details
  • Full appointment history — past and upcoming sessions per client
  • View all invoices linked to each client
  • Session notes attached directly to client records
  • Secure — client data is never shared or exposed
Billing

Invoicing & billing — get paid without the admin

Create a professional invoice directly from an appointment with one click. Send it to the client instantly by email. FlowMed handles the billing so you can focus on your clients, not your accounts.

  • Generate an invoice directly from a calendar appointment
  • Send the invoice by email to the client immediately on creation
  • Professional invoice PDF attached automatically
  • Invoices stored and linked to the appointment and client record
Clinical notes

Electronic health records and session notes — private, linked and always accessible

Good record keeping is at the heart of good practice. Write session notes that are linked directly to each appointment and client profile — so your clinical records are always where you need them. Every session note is stored as part of the client's electronic health record, accessible securely from any device.

  • Write notes directly within each appointment record
  • Notes linked to both the session and the client profile
  • Access any previous session notes from the client record
  • Private and secure — only your practice can access client notes
  • Supports the clinical record-keeping required for professional practice
Vitals

Vitals tracking — capture and visualise patient health data over time

Record height, weight, blood pressure, heart rate, temperature and pain score at every visit. FlowMed automatically calculates BMI and plots every reading on an easy-to-read graph, so you can see how a client's vitals trend over time at a glance.

  • Capture height, weight, blood pressure, heart rate, temperature and pain score
  • BMI calculated automatically from height and weight
  • Visual graphs show trends over time for any vital sign
  • Switch between metrics — weight, BMI, blood pressure, heart rate, temperature or pain score
  • Every reading linked directly to the client's record

Everything included

All features. One monthly fee.

FlowMed is the practice management software and EHR system built for South African practitioners.

Appointment Calendar

Weekly view, easy booking, reschedule in seconds.

Online Booking

Let new or existing clients book online based on your availability.

Multi-Provider

Share critical information amongst administrators and other providers.

Automated Reminders

Day, week, or month before — runs without you lifting a finger.

Client Records

Secure profiles with full history, notes and billing.

Electronic Patient Records

Complete health records linked to every session and invoice.

Invoicing

Professional invoices created and sent in one click.

Claims Management

Email invoices to medical aids directly and track claim status.

Payment Tracking

Draft, Sent, Paid, Overdue — always know what's owed.

Session Notes

Clinical notes linked to each session and client record.

Vitals Tracking

Height, weight, BMI, blood pressure and more — visualised over time.

Patient Intake

Custom digital intake forms sent before the first appointment.

Patient Portal

Clients view appointments, invoices and documents themselves.

In-App Notifications

Real-time updates for cancellations, form completions and more.

Digital Forms

Build custom forms and collect signatures digitally.

Email Notifications

Confirmations, reminders and invoices sent automatically.

Secure & Private

Client data stored securely. Never shared. Built for healthcare.

Ready to run a simpler practice?

All features included. Practice management and an EHR system built for South African practices. Try it free for one month.

Start your free trial Book a demo